Project Management Articles - PM Hut

The Importance of the Risk Log By Kerry Wills Every project that I have ever worked on treats risk management in the following way: Create a list of possible risks early on in the project and document their impact Never look at that list again I am guilty of this as well but wanted to...

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CMM and Project Management - Procurement Management By Dave Nielsen This Key Process Area (KPA) is called Software Subcontract Management by CMM/CMMI but it aligns with the Procurement Management knowledge area of the PMBOK®. The objective is to select vendors who are best able to meet the projects needs in terms of...

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Brown Bag Training in Project Management By Bruce McGraw Project managers worry about getting tasks done to tight schedule constraints. Everyone is always busy and suggesting that you and your team take time for training that is not directly related to project tasks might not be an appealing recommendation. I understand. However,...

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Information Distribution in Project Management By Gina Abudi Ensuring that the right people (such as stakeholders, project team members, project sponsors, etc.) get the right information at the right time for project status updates and to make decisions on projects requires a great deal of planning. Effective distribution of information relies on...

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Project Managers, Manage Those Expectations! (#2 in the series Brief Tips for Project Managers) By Sondre Bjørnebekk Excuse me for the use of the exclamation mark in the title. I promise not to do it again, but as this point was beaten to the #1 spot, I just had to do i…...

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Six Essential Capabilities for Practicing Project Portfolio Management By Miley W. Merkhofer The basic capabilities you will need to practice PPM are: Capability to collect, store, and access project data. You’ll need to create one or more standardized templates for collecting data for proposed projects (you might want different templates for different types...

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Benefits Realisation Plan - Program Management By The Office of Government Commerce - OGC, UK Purpose of the Benefits Realisation Plan Used to track realisation of benefits across the programme Fitness for Purpose Checklist Are the dates by which the benefits should accrue clearly understood and realistic? Are the dates by which the benefits should accrue...

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Horse Trading and Project Management By Marty Davis, National Aeronautics and Space Administration (NASA) I asked two of our regular contractors to tell us what doing business in the commercial world is like. They talked about fixed-price contracts, and how this was the way to go to hold down your overall costs....

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Ten Ways to Ensure Project Failure By Ahmed Hafeez Sometime ago I read an article about the top ten ways to destroy the earth. Although it is a bit morbid to even think about such a topic let alone compile a top ten list, it certainly is an interesting scientific problem. Blowing...

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Control Factors in Project Management - Money (#2 in the series Coordination of Projects in Project Management) By Wouter Baars The evaluation of financial matters by a programme manager involves the following issues: Is the project as a whole, and the following phase in particular, adequately financed? What are the possible financial risks of...

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Vendor Management - Project Managers Get a C-minus By Samuel Prasad Project managers are woefully ill-prepared in the area of procurement and/or vendor management. I am being very generous when I give them a grade of C-minus. Price doesn’t matter and SLA’s (service level agreements) are only marginally important. It sounds quite dubious,...

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Incorporating Configuration Management on Your Project By Dave Nielsen Software configuration management is intended to control the configuration of a software product or system throughout the life cycle of the product and that includes the project that builds it. Software development organizations that have been certified as CMM or CMMI Level 2...

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Assumptions: The Elegant Risk By Abdulla Alkuwaiti Introduction If there was an elegant risk in projects, then it will be assumptions. Its elegance comes from the way how people often justify wrong assumptions that leads to risks. They often use phrases like “what can I do”, “I thought it will never happen” and...

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CMM and Project Management - Tracking and Oversight By Dave Nielsen The goal of the Software Project Tracking and Oversight Key Process Area (KPA) is to provide sufficient insight into project performance so that the project manager can detect variances between performance and the plan and take preventive or corrective action. This...

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The 8 Dimensions of Project Management By Tomer Sagi I’ve been thinking about this concept for a while now and decided to put it together in a diagram and see if it works. I tend to see Project Management go beyond the standard triangle of constraints (Time, Cost, Scope while controlling Quality). I wanted...

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Kicking Off the Project Team By Gina Abudi One of the most important things a team leader can do is find time to kick off the start of the project with the project team. I’m not talking about day 1 and the group is together ready to dig in on the project....

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Traditional Project Management vs. Agile Development with SaaS Projects By Dan Orlando Introduction The purpose of this article is not to define Agile development methods (there’s more than enough of that out there already), but rather to identify the characteristics of a company that is properly implementing and seeing positive results from Agile...

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Attain Better Business Organization With Online Project Management By Dana Larson In today’s business world, people are busier than ever. Workloads have increased significantly, and everyone wants to put forth more effort to ensure their business can improve and increase revenue. And when everyone is busy and running around like the proverbially...

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The Magic Number 7 in Project Management By John Duff For years I wondered why so many things appeared in collections of 7 items. There are Snow White’s 7 Dwarfs, the 7 Deadly Sins, the 7 Wonders of the Ancient World, and the 7 Seas. Nearer to home, local phone numbers have 7...

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Communication and Collaboration in Project Management - Working Collaboratively (#34 in the Hut Introduction to Project Management) By JISC infoNet Actively involving stakeholders in projects is quite different from simply informing them about what is going on. There are lots of ways you can engage people with your project. A few suggestions...

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How to Calculate the ROI of an IT Project By Ahmed Hafeez ROI communication & calculation can make a difference in a project getting funded or not. In today’s economic climate justifying the cost and benefits of an IT initiative has become more important than ever. Often the fate of an IT project...

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Deming’s 14 Points and Quality Project Leadership By J. Alex Sherrer Quality is misunderstood by many who think of it only as it relates to the final deliverable, but a quality product is itself achieved only through quality processes focused on efficiency, innovation, and continual improvement, and these require a quality management...

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On Prioritizing Your Projects By Demian Entrekin Let’s just say for a minute that you have somewhere around 25 relatively important projects that are active. And let’s say that you have about 25 that are in the hopper that are also deemed “important” from the standpoint of the sponsors. They might even...

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Project-based Knowledge Management By Chuck Tryon and Suliman Hawamdeh For several years, organizations have recognized a growing gap between what they need to know and the knowledge they possess. The emerging discipline of Knowledge Management has made this an active discussion for most executives plotting the future of their organizations. KM, however,...

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How-much vs. How-little Thinking in Project Management By Johanna Rothman Many project managers (and senior management) still have the mindset of “How much can we fit into this project?” instead of “How little can we do?” How-much thinking carries these assumptions (even if your managers don’t agree): People are a scarce resource, and that...

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Using a Time-Sequenced Network Diagram By Dave Paradi Almost every MS Project user is familiar with the Gantt chart as a graphical view. The problem with many Gantt charts is that when printed, they are so large that trying to follow the flow of tasks through the project for tracking is almost...

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How Should the Project Manager Deal with Scope Creep? By Kuntal Thakore Every project has (or should have) a set of deliverables, an assigned budget, and an expected closure time. There are agreed upon requirements and tasks to complete prior to the closure of project. These constitute the scope of the project....

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Communication and Collaboration in Project Management - Communication Planning (#33 in the Hut Introduction to Project Management) By JISC infoNet During the project start up and initiation phases consideration should be given to communication and information flow needs. By conducting a communication needs analysis you will be able to prepare a communication...

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Agile Software Development - Road Trip Analogy By Keith Swenson I needed to describe the reason that an Agile approach to software development works, and why it is not something that is isolated to the development team. I wrote up the following explanation. Maybe this will be helpful to you in explaining...

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When Do You Kill A Project? By Samuel Prasad The project is behind schedule. The scope and objectives are not clearly defined. There are no interim verifiable milestones to monitor progress. The project plan changes on a daily basis. The project manager has no information on what the team members are working...

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What Can Project Managers Learn from the Movies? By Mel Bost If you are reading this entry, chances are you are a project manager, a project team member, or someone who is interested in how projects are executed and how PMOs are implemented and maintained. If that is the case, I am...

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Project Management ROI By Ben Snyder, CEO of Systemation All project managers see their job differently. Some are very lofty in describing their role; others seem lost still trying to discover it. There is talk of making customers happy, working with users, managing risk, and many other activities. But, if you ask...

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Meeting Behaviors: The Good, The Bad and The Ugly By Andrew Buck I realized yesterday that it had been a while since I’d communicated my thoughts on the topic of Project/Program Management — I’ll thank a colleague for reminding me of that recently — so in keeping with that theme, I’ll use...

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From Scrum to Kanban By Ketil Jensen One change always leaves the way open for the establishment of others. - Machiavelli Agile software development is not about whether you do Scrum, XP or Kanban. It is about finding a process that works in the environment you’re in. Finding this can be hard, and...

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The Three Key Elements of a Solid Project By Gilbert Russell There is a pretty clichéd mantra that gets uttered constantly by philosophers within the field of project management, “project managers manage projects” but the fact of the matter is overwhelming. The actual practice of project management can at times be consumed...

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Common Mistakes in Project Change Management and Organizational Change Management By Gail Severini Perhaps more important than “mistakes”, the title of the article points to great opportunities for leaders and organizations who seek to become masters of change. Firstly, there is an important distinction between Change Management (CM) and Organizational Change Management...

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CMM Configuration Management and Project Management By Dave Nielsen Configuration Management is a discipline that is unique to the business of developing software so is not specifically addressed anywhere in the PMBOK. The purpose of this article is to offer suggestions on how this discipline can be incorporated into your project management...

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How to Deal with Project Failure By Simon Buehring It is a fact of life that not every project succeeds. Sometimes the market changes and the product is no longer viable. Sometimes the budget or time constraints are untenable. Sometimes it is simply a case that somebody has made a mistake. How do...

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Projects Fail Because Project Managers Are Doing the Wrong Project By John Gough It is all a bit much ranting and raving about the state of project management, without offering solutions. Too many project managers are not very good, too many are not tough enough, but too many end up taking the...

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Software Projects and Release Dates By Melanie Carasso The thing about software projects is that sooner or later, they’re supposed to be shipped out the door. Preferably sooner. This sounds easy - design some code, write it, test it, document it, and you’re done. The traditional criteria for project success were that...

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Visualizing Your Project Meetings By Olesya Gileva According to research, most project specialists take part in 62 meetings a month and approximately half of this time is considered to be non-productive. If we deem that each meeting lasts for one hour, then most project specialists lose 31 hours every month in unproductive...

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The Two Types of Quality Reviews By Kerry Wills Most delivery methodologies recommend conducting reviews of key deliverables at specific points in time on the project. Conducting these reviews is an effective way to ensure the quality of project deliverables. There are two types of deliverable reviews that should be added to...

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The Key Principles of Project Management By Simon Buehring If you’re looking for guidance to help you manage your project with added confidence, then this article will help you. Below I discuss seven key principles, based upon the PRINCE2 project management framework, designed to improve the likelihood of your project succeeding. Business justification:...

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Project Success Criteria / Acceptance Criteria Document By The Office of Government Commerce - OGC, UK Purpose of the Project Success Criteria Document A definition in measurable terms of what must be done for the project to be acceptable to the client, stakeholders and end-users who will be affected by the project. Fitness for...

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Scope Verification of Software Projects By Ray W. Frohnhoefer A reader over at PM Hut asks, “How can I calculate delivery compliance in an engineering/ Software(IT) project?” From a Project Management viewpoint, I had some difficulty in understanding the term “delivery compliance”, so I’ve taken the liberty of thinking of this as scope...

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Embracing Project Portfolio Management Principles By Miley W. Merkhofer Project Portfolio Management (PPM) is not just another project management process. PPM is a philosophy — one that, in accordance with the analogy based on financial portfolio management, is focused on value creation. Getting the most from PPM requires reshaping thinking. Your people...

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Communication and Collaboration in Project Management - Introduction (#32 in the Hut Introduction to Project Management) By JISC infoNet Projects rely on effective communications - a project is no place for individuals to decide what, when and how, without reference to anyone else. We have already touched on this topic in related...

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Scrum Basics By Geir Berset I’m making this a short, stripped down introduction for two purposes; a) To show how small the “formal overhead” of the process is, making it graspable by anyone, and b) to use this article as a reference for later discussions on Scrum. This is why I have...

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5 Intricacies of Fixed Bid Projects By Sarat Varanasi How many times have you heard your Project Managers shy away from bidding and executing the fixed bid projects? Fixed bid projects have their own complications but if executed right, they can be very effective for organizational growth and strengthen your bottom line. Let...

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Don’t Forget Your Project Team (#1 in the series Brief Tips for Project Managers) By Sondre Bjørnebekk The brief tips in this series are written in a roughly prioritized order. Thus, I had to start with this one – especially since most of my other tips will be somewhat more focused towards...

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The Project Management Office and the Jell-O Cup By John Duff Have you ever got frustrated at the kids opening a pack of Jell-O cups just enough to extract one item, then struggling to tear back the pack a little more a day or so later for the next one? Or how...

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Control Factors in Project Management (#1 in the series Coordination of Projects in Project Management) By Wouter Baars Control factors in Project Management are the parameters along which projects are reported on and directed. These factors also play an important role in the coordination of multiple projects: Money: determining whether projects are financially...

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Project Communications Across Time Zones By Francis Norman One of the most readily apparent challenges facing the development of a communications plan for any international project is determining the best way for the project to communicate across time zones. This is a problem which changes in complexity and impact as the time...

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Project Timelines - And The Lies We Tell By Barney Austen After years of project implementation in practically every field, the project time-line is the one thing that is consistently messed with. But why is this the case? Why do such a large number of projects fail to come in on time?...

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The Scope of Change By Lynda Bourne This article is going to try and link project and program management with change management and benefits realization. As a start, the only point of undertaking a project or program is to realize some form of value. Benefit realization! To realize value, three elements need to...

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The 10 Traits of Highly Effective Project Milestones By Chris LeCompte I’ve written in the past about planning effective web design milestones, so now I want to delve into the actual elements that make up a good milestone. Milestones should be the meat of your project process for any web design or...

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Overcoming Project Management Super Villains By Kiron D. Bondale Delivering our profession often requires super-human effort and, as we all know, a super hero is only as good as the super villains they have to defeat. This article covers three of the super villains that plague project managers and provides some insights into...

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Sharing the Stage to Win in Project Management By Owen Head What kind of manager are you, theory X (TX) or Y (TY)? As we all learn at some point in our education, TX generally assumes that employees are shiftless and lazy, and will only work if they’re forced to do so....

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Managing Project Quality (#31 in the Hut Introduction to Project Management) By JISC infoNet We have previously mentioned Time, Cost and Quality as key factors in project management. Assessing performance in terms of time and cost is relatively easy but quality is harder to define and measure. A high quality project may...

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Fr[agile] By Demian Entrekin Agile has certainly made the rounds as the latest and greatest software development methodology. Scrum has followed right along as a manifestation of this process. They even have, as any good movement should, their own manifesto. It is called, of all things, the Agile Manifesto. Depending on how you...

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How to Compress Project Schedules By Michael D. Taylor There are times when the project schedule duration must be shortened (compressed) either to meet market opportunity dates, to meet the desires of key stakeholders, or when the project completion date slips. In these cases the project manager must find ways to reduce...

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Critical Chain Project Management: History and Value By William R. Duncan Are there some good ideas being put forth by the advocates of CCPM? Yes. Are they new and innovative ideas? Not as far as I can tell. CCPM has its antecedents in something called the Theory of Constraints (TOC). TOC borrows heavily...

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A Computational Formulation of WBS in Construction Project Management By Mohamed Shameer It has been long acknowledged that the distinctive difficulty in Project management is transient, opening challenges such as follows: Definition of a project and its objectives are one-time. Hence, they tend to be incomplete (causes scope-creep), optimistic (causes cost over-run),...

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Project Management Value Brain Dump By Thomas Cutting I am sitting here writing down all the words and phrases that come to my mind in relationship to real Project Management. Here is what I have so far. Communicating what Matters Informed Decisions Change with Purpose Monitoring Direction Leading, not just Reporting Analysis of Activity Controlling the Outcome Removing Random Factors Risk...

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Agile and the PMO Working Together By Curt Finch It often seems that a lean, agile development environment will always be at odds with the structure and constraints of the PMO. Yet it does not have to be this way. The agile PMO can bridge the gap between these two very important...

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How to Prepare for a Project Sponsor Meeting By Zenkara Sponsors are critical to almost all projects. They’re the people who get budgets approved, they’re the ones who provide the energy and impetus for getting the business ready for the project. Yet Project Managers often seem to treat them like they’re a pain...

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Managing Project Scope (#30 in the Hut Introduction to Project Management) By JISC infoNet In any project there are likely to be changes to the original plan during the course of the project. The changes may arise due to: The business case altering The need to find a way round a problem Identifying a better...

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Ten Things to Look For When Reviewing a Project Plan By Dave Paradi When you are given a project plan to review, here are ten things you should look for to determine the quality level of the plan. Calendar Setup If you are looking at a plan, check to see when the next statutory...

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The Generic Project Schedule By Clifford Ananian Although every project is unique, and its execution plan is specific to its goals and objectives, there are some common rules and tendencies of project schedules that are not project specific. The purpose of this article is use a simplistic “generic” schedule to illustrate some of...

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How To Ensure Your Projects Do Not Fail By Neil Ryder In a previous article, we identified the eight causes of project failure. If you don’t want you project to simply become one of the statistics, start answering the following questions. If any of the answers to the questions are unsatisfactory, you...

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When Did “A Certain Project Management Practice” Start? By Johanna Rothman On mailing lists, when I speak, in email, people ask, “When did ’some principle, approach, or whatever’ start?” A long time ago. Timeboxes have been around forever. I’m pretty sure that when the Pharoahs told their architects to build a pyramid, they said,...

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Communicating Projects Is About More Than Disseminating Information By Jo Ann Sweeney Communication is and should be more than a tool to track progress and manage information flows within the project team. At their heart projects are all about people, just as companies are all about people. The systems, processes and procedures we...

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The 12 Crimes of Critical Path Diagrams By Chris Croft Network diagrams are like a sort of flow diagram of the tasks in a project so you can see the running order of what depends on what. You can use a computer but post-its are best. Normally they are drawn across the...

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Making Structured Analysis Your Foundation for Managing Requirements By Chuck Tryon For many professionals, Structured Systems Analysis is a modeling discipline for documenting software requirements prior to purchase or construction of a technology based product. While this process modeling method is commonly used for such a purpose, the true intent of Structured...

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Key Stakeholder Responsibility Allocation Matrix (RAM) By Michael D. Taylor Projects are done with groups of people. Groups lacking clearly defined leadership, however, typically fail to complete assigned activities because responsibility is ambiguous at best. Project teams as a whole generally do not feel responsible for their actions. Individuals, on the other...

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Stakeholder Management and Change Management By Lynda Bourne When considering stakeholders, there are very few one-to-one relationships. Most stakeholders are, and have been, influenced by a range of relationships in and around your project, program and your organisation. Stakeholder Management and Change Management Stakeholder management is a key facet of organisational management where stakeholder...

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Managing Projects with a GPS By Thomas Cutting Having a GPS in the car drives me crazy. I do not operate well with directions that come one step at a time. It may be the Project Manager in me, but I want to see the big picture and know where I’m heading....

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Using Twitter for Project Management By Toby Elwin In this article I want to introduce Twitter to manage projects. Why Twitter? Twitter is a great communication and community collaboration tool and once a project starts, 90% of a project manager’s job is communication. Project communication and coordination is vital to project success...

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10 Questions that Determine a Project’s Success By Paul Stacey Establishing a firm foundation for a project is critical to its success. If you don’t, then it’s a bit like building a house without bothering to lay proper footings. Things might look OK for a while (although if you look closely you...

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Project Managers Are Rubbish By John Gough We came across the Standish Report for 2009, which once again delivers the news that those of us who are project managers, are little better than totally incompetent: ‘This year’s results show a marked decrease in project success rates, with 32% of all projects succeeding which...

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Project Risk - Is It All Bad? By Paul Slater No-one would disagree that managing risk within a project is not a good idea. Risk Management is an essential part of any programme or project and can vastly contribute to successful delivery. Where it can and does go wrong is when there...

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Managing Project Issues (#29 in the Hut Introduction to Project Management) By JISC infoNet It is difficult to find a good formal definition of an Issue. An issue is basically anything that might affect the project meeting its goals. It is perhaps easiest to explain the difference between issues and risks. A...

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Project Management Is Issue Management By Kerry Wills In my opinion and experience, projects are successful due to two main factors (1) Diligence in planning and (2) Rapid issue closure. For this article, I will ignore diligent planning and assume that all projects plan properly with the right assumptions, estimates, plan, etc...

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Why Project Scheduling Must Not Become an Extinct Science By Dan Patterson After spending the past decade or more dedicated to project management, I noticed during the economic downturn last year a very surprising trend: despite the significant reduction in the number of major Capex projects being sanctioned and funded, the need...

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Would You like Some Cheese to Go with that Whine? By Malinda Bernath-Simon That could be one way to respond when faced with complaining team members. However, a comment like that could possibly jeopardize your relationship and trust with the team - not a good move. Every project manager knows that maintaining healthy...

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Saving the Daily Scrum Meeting By Andrew Mospan The main objective of the daily scrum meeting is to synchronize team work. Each member of the team should know that the other people on the team are engaged in the tasks allocated to them. What is the benefit of such knowledge? First of...

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Managing Project Risks (#28 in the Hut Introduction to Project Management) By JISC infoNet All projects bring with them an element of risk. In the best-planned projects there are uncertainties and unexpected events can always occur for example project staff might leave unexpectedly, the budget might suddenly be cut or a fire...

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Project Portfolio Planning: Create Storms, Not Forms By Sondre Bjørnebekk Strategic portfolio management goes beyond what is typically achieved in a project management office. My best attempt at formulating this is: Create storms, rather than forms. A better value from a project portfolio can come from creating storms - honest discussions between people...

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The Project Management Gene By Melanie Carasso There are five factors you’ll see in people who exhibit “the project management gene”: They have technical smarts They are blessed with above-average emotional intelligence They have good planning & execution skills They are able to adapt to changing circumstances quickly They seek feedback on their own performance and continually...

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Customer Management in Project Management By Dave Nielsen It is fair to say that good communications is essential to the task of managing the customers of a project, but good communication is tool that will enable you to improve on your management style. Managing your customer requires you to understand who your...

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Project Communication Plan By Michael D. Taylor Before a new project is authorized there needs to be a plan for disseminating project information between all who are involved. This is especially needed between the assigned project manager and the key stakeholders to whom the project manager reports. Below is a simplified example...

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Project Risk Management for Absolute Beginners By Carol G. Risk Management must be one of the most intimidating aspects to project management. What if you miss seeing one? What if you choose the wrong course of action? What if you ignore one that was brought to your attention when you were preoccupied?...

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Top Ten Global Project Management Trends for 2010 By ESI International Below are the top ten Project Management Trends for 2010, as predicted by ESI International. The Implementation of New PPM Solutions Will Soar Program and project managers, under pressure from senior management to demonstrate project portfolio performance and its impact on the enterprise,...

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Top Down Accountability for IT Project Success By Sarah Runge If “Accountability” is the “Boogey Man” of the corporate world, how can we manage C-level executives of organizations before their next IT Projects commence to ensure accountability for their critical business decisions? Specifically, they need to be kept fully accountable for their initial...

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Tips for Project Managers Helping out on Proposals By Bruce McGraw Proposal managers and senior staff often seek out project managers as domain experts to help write sections of proposals either for potential clients or in response to government request-for-proposals (RFPs). No one pretends that this is going to fun; it just...

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Are We Agile Yet, Are We Agile Yet? By Bob Maksimchuk That question is not nearly as irritating as “Are we there yet?” being chanted ceaselessly from the backseat on a long summer road trip. But I have heard it asked in many development shops who are trying to “become agile”. The...

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Project Management Strategies To Accelerate Web Development By Gina Lijoi Most Project Managers would agree that process is everything, and following process is the law of their discipline. But in times of dire need, when a client’s deadline seems impossible to achieve, a condensed approach may be your only option. Rapid development...

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Project Management Office (PMO) Best Practices By Joanne Wortman Below are some tips that will improve your PMO performance. Note that the first tip about meetings is more specific to Project Management but may apply in a PMO context. Writing up your meeting minutes is not as critical as limiting the minutes your...

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Why Become PMP Certified By Dave Nielsen Following are the top 6 reasons why a Project Manager should become PMP certified. Improve your bottom line While there is no statistical information to support this statement, there is plenty of evidence that more and more businesses across more and more industries are demanding that project...

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The Project Survival Test By Barry Shore, Ph.D. As the economy continues to suffer, the concern that a project may be terminated and not survive the recession is on nearly every project manager’s mind. The Project Survival Test, shown below, separately assesses the influences of organizational, project, and individual factors to help you...

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